01
Manage Personal Tasks and Delegate Quickly
Founders use Todoist to keep personal to-dos separate from business tasks, quickly delegate items to team members, and ensure critical deadlines are met without getting overwhelmed.
Todoist
Project Management
Verified Editor's pick PROJECT MANAGEMENT
Todoist deal: Exclusive Todoist access
Task management app for individuals and teams to organise projects, set priorities, track deadlines, and collaborate using natural language input and flexible views.
- Natural language input creates tasks with dates, priorities, and recurrence from plain text instantly
- Available on every platform — web, desktop, iOS, Android, email, and browser extension
- Karma points and productivity streaks gamify task completion to build consistent habits
- Excellent Gmail and Outlook integrations let you turn emails into tasks in one click
Editor's pick
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Member-only
Verified weekly · No signup wall
Verified 3 weeks ago · live
Negotiated direct by saasTweaks
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SaaSTweaks Score
66/100Solid — with caveats★★★★★
A polished, fast task manager with excellent value and onboarding, though its deal is access-only and it lacks advanced team features.
- Deal Strength3.0/10
VERIFIED DEAL MECHANIC is 'access_only — affiliate/partner access, no verified public discount', which caps the score at 3 per rubric.
- Value for Money8.0/10
Pro tier is $4/month, Business $6/user/month; editorial states 'Free is a real plan' and Pro's AI Assistant/unlimited filters 'justify the maths within a week'; compared to peers like Things 3 ($50 once) and TickTick ($36/yr), pricing is competitive for core task management.
- Capability7.0/10
Editorial summary states it 'does one thing well: capture tasks fast, organise them lightly' with natural-language input, filters, boards, AI Assistant; but 'team collaboration features are deliberately light — this is not a Jira replacement', indicating notable gaps for complex project management.
- Time to Value9.0/10
Editorial notes 'capture tasks fastest by typing — natural-language parsing is still best in class'; free plan available instantly; onboarding is straightforward for personal use, enabling value within hours.
- Trust & Reliability8.0/10
Live site shows '374K+ ★★★★★ reviews' and quotes from The Verge, PC Mag, TechRadar; editorial mentions it's 'from Doist that has been quietly excellent for over a decade'; no uptime/SLA specifics but strong reputation signals.
- Flexibility & Exit7.0/10
Pricing tiers include a free plan; editorial does not mention contract lock-in, but Business tier likely has standard subscription terms; data export capability is not detailed, but basic portability is assumed.
Scored 2026-06-06 · How we score →
About Todoist
Todoist, in 30 seconds
Todoist is a clean, opinionated task manager from Doist that has been quietly excellent for over a decade. We picked it because in a market full of bloated work platforms, Todoist still does one thing well: capture tasks fast, organise them lightly and keep them in front of you. Natural-language input ("review brief Friday at 4pm #work p1") is still the fastest way to inbox a task on any tool. The trade-off is that team collaboration features are deliberately light — this is not a Jira replacement, and it does not pretend to be.
How it works
You add tasks via natural language on web, desktop, mobile, browser extensions and an Apple Watch app. Tasks belong to projects (with sections, sub-tasks and labels), have priorities, due dates and reminders. The Today and Upcoming views are the daily driver: glanceable lists of what is due now, this week or marked overdue.
Filters are the power feature — saved smart queries like "(today | overdue) & p1 & #work" surface exactly the slice of life you want to see. Boards give Kanban-style views per project. Karma tracks weekly task completion and gamifies follow-through. AI Assistant (now part of Pro) breaks big tasks into sub-tasks, suggests due dates and rephrases vague items.
Pricing reality
Todoist publishes three tiers. Free covers up to 5 personal projects, basic filters and three reminders per task. Pro at $4 per month annually unlocks 300 projects, advanced filters, reminders, calendar layout and AI Assistant. Business at $6 per user per month adds team workspaces, admin controls, shared templates, a team activity log and priority support. Education and non-profit discounts are available on application.
The honest cost watch: the free plan is generous, but reminders being a Pro-only feature catches almost every new user out. If you rely on time-based pings, factor in $48 a year before treating Free as your end state.
How it compares
| Tool | Strength | Starter price | Best for |
|---|---|---|---|
| Todoist | Speed and natural-language input | Free / $4/mo | Personal task hygiene |
| Things 3 | Apple-only design polish | $50 once | Apple devotees |
| TickTick | Built-in pomodoro and habits | Free / $36/yr | All-in-one personal tools |
| Microsoft To Do | Microsoft 365 integration | Free | Microsoft-stack workers |
Buy if / skip if
Buy if you
- Want a single inbox for personal and work tasks that lives on every device.
- Capture tasks fastest by typing — natural-language parsing is still best in class.
- Run a small team that needs shared projects without a full work-management platform.
Skip if you
- Run a real engineering or operations team — Jira, Linear or ClickUp is the right tool.
- Need built-in time tracking, calendars and habits in one app — TickTick fits closer.
- Live entirely in Apple-land and want maximum design polish — Things 3 is the snob's pick.
Verified deal
Try Todoist Pro through our partner link
Free is a real plan. Upgrade to Pro the day you miss a reminder; the AI Assistant and unlimited filters justify the maths within a week of normal use.
See the Todoist offerCapabilities
- • Task inbox with natural language date parsing for instant capture
- • Projects with sections, labels, priorities, and due dates
- • Recurring tasks with flexible repeat schedules (every 2nd Monday, last day of month)
- • Collaborative projects with task assignment, comments, and @mentions
- • Kanban board view alongside list view for the same project
- • Productivity stats and karma system for tracking completion streaks
- • Integrations with Google Calendar, Slack, Notion, GitHub, and Zapier
- • Quick capture from browser extension, email forward, and mobile widget
What's included
02
Coordinate Campaigns and Content Calendars
Marketing teams use Todoist to plan content schedules, track campaign deliverables, and assign tasks to different specialists, maintaining visibility across ongoing initiatives.
03
Oversee Client Projects and Internal To-Dos
Agency leads utilize Todoist to manage multiple client projects, track individual team member assignments, and organize internal administrative tasks, all within a single interface.
How to claim
-
Click claim
Hit the button on this page — opens the partner site in a new tab.
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Sign up through the partner link
No code needed — the offer applies automatically when you register through our Todoist link.
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Offer applies automatically
No surcharge to you — verified by the SaaSTweaks Deal Desk, not the vendor.
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Frequently asked
Is the Todoist free plan good enough?
For most individuals, yes — five projects, sections, labels and basic filters cover personal task hygiene. You will hit the wall the first time you need a reminder.
What does Pro add?
300 projects, 150 filters, reminders (time and location), calendar layout, themes, file uploads and the AI Assistant. At $4 a month annually it is a small spend.
Is Todoist Business worth it?
At $6 per user per month it adds team workspaces, admin roles, shared templates and an activity log. Useful for very small teams; engineering teams should still pick Jira or Linear.
Does Todoist have AI features?
Yes — AI Assistant inside Pro breaks big tasks down, suggests due dates and rewords vague items. It is helpful, not transformative.
How does it compare with TickTick?
TickTick has more breadth — pomodoro, habits, calendar — for a similar price. Todoist is faster, cleaner and more disciplined. Pick by whether you want one app or the slickest task layer.
What about offline use?
Mobile and desktop apps work offline; changes sync when you reconnect. Web is online-only.
User reviews
What real Todoist users think — human-moderated. Reviewers may earn SaaSTweaks points for honest reviews; points never depend on the rating.
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